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Meeting Date:
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9/25/2024 - 6:00 PM
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Category:
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Purchasing
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Type:
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Action
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Subject:
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14.17 Review and Potential Approval of a Piggyback Contract for Furniture Purchases for Mt. Diablo Unified School District
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LCAP (Local Control Accountability Plan) Goal:
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Goal 1: All students will receive a high quality education in a safe and welcoming environment with high expectations and rigorous instruction in the California State Standards that prepare them for college and career.
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Enclosure
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Furniture Contract-Hertz Furniture & SBCUSD for RFP 2024-03-13
- Proof of Publication
- SBCUSD Board Minutes Approving the Award of RFP to Hertz
- Hertz Furniture Price Sheet
Hertz Furniture Piggyback Contract.SBCUSD.RFP22-17
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File Attachment:
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Summary:
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California Public Contract Code § 20118 allows a school district to purchase items without competitive bidding, where another public corporation or entity has a contract to purchase items, known as a "piggyback contract." District staff seeks to piggyback on San Bernardino City Unified School District’s (SBCUSD) Request for Proposal (RFP) #22-17 for Furniture purchases. SBCUSD conducted a RFP for the furniture purchases, the same services MDUSD was seeking. MDUSD reviewed this RPF and several others. Staff also solicited the views and opinions of other districts in order to obtain an understanding of the furniture purchase market in the area.
Through this process staff discovered Hertz Furniture, and their RFP award with SBCUSD. Hertz Furniture's quality and price point make Hertz the good fit for our furniture purchase needs. By utilizing this piggyback option, the District is streamlining the procurement process of our own RFP, thereby saving the district time and money of processing our own RFP. District staff asks the Board to make the determination that allowing this piggyback option is in the best interest of the District.
Staff requests the Board approval of for the use of the piggyback agreement with SBCUSD and Hertz Furniture Systems, LLC for Furniture purchases not to extend beyond the date of the original agreement, being January 16, 2028, or until such Agreement is no longer in affect between SBCUSD and Hertz Furniture.
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Funding:
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N/A
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Fiscal Impact
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No cost to piggyback.
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Recommendation:
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Move to Approve the use of a piggyback contract for furniture with Hertz Furniture Systems LLC, based on SBCUSD's RPF # 22-17 through January 16, 2028 or until agreement is no longer in affect
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Approvals:
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Recommended By:
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Signed By:
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Elizabeth McClanahan - Director of Purchasing and Warehouse
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Signed By:
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Susanne Starecki Kim - General Counsel
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Signed By:
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Adrian Vargas - Chief Business Officer
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Signed By:
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Dr. Adam Clark - Superintendent
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Vote Results:
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| Original Motion | | Member Keisha Nzewi Moved, Member Cherise Khaund seconded to approve the Original motion 'Move to Approve the use of a piggyback contract for furniture with Hertz Furniture Systems LLC, based on SBCUSD's RPF # 22-17 through January 16, 2028 or until agreement is no longer in affect'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0. | | The motion Carried 5 - 0 | | | | | Linda Mayo | Yes | | Debra Mason | Yes | | Cherise Khaund | Yes | | Keisha Nzewi | Yes | | Erin McFerrin | Yes | |
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