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Meeting Date:
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8/8/2016 - 7:00 PM
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Category:
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Consent Agenda
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Type:
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Action
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Subject:
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13.16 (Item #17) Supplemental Student Transportation for Partial School Year, July 1, 2016 through November 30, 2016 – for Field Trip and Sporting Event Transportation Vendors
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LCAP (Local Control Accountability Plan) Goal:
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Strategic Initiative 5.3 Optimal Operations and Infrastructure Ensure that our facilities and infrastructure support and enhance student learning and safety.
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Enclosure
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File Attachment:
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Summary:
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The vendor (s) will provide transportation for school district and athletic field trips on an as-needed basis. This is due to a large number of field trips and a high demand of buses.
Request for Proposal (RFP) 1683 for Supplemental Student Transportation Services was bid in June, 2014, and Board Awarded in August, 2014. This RFP was for a one (1) year contract with two (2) - one (1) year renewals, which expired as of June 30, 2016. Staff is requesting temporary month-to-month purchase orders, from the time period of July 1, 2016 through November 30, 2016.
The Purchasing Department and the Transportation Department, during the time period of July 1, 2016 through November 30, 2016 will be doing a New Bid for Supplemental Student Transportation Services, with the entire bidding process expected to be concluded by November 30, 2016, at which time, PO’s will be issued to awarding Transportation Contractors under the new Bid.
We are requesting possible open orders and Independent Service Contracts for the following vendors to assist with excess transportation needs that are unable to be covered by our current transportation vendors. The vendors are as follows: White Castle Tours, Michael’s Transportation, Delta Charter, Sierra Pacific Tours, American Stage Tours, El Camino Charter, Royal Coach Tours, Storer Tour and Peninsula Tour.
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Funding:
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Transportation
554-0928-46-5878
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Fiscal Impact
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$78,000
Please note that this is an estimate and a combined total for all vendors listed above. This dollar figure was taken from the invoicing from all Field Trip/Sporting Event Vendors used for the five (5) month period from July 31, 2015 to November 30, 2015.
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Recommendation:
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Approve interim transportation arrangements with the various vendors listed above utilizing monthly purchase orders.
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Approvals:
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Recommended By:
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Signed By:
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Jennifer Woodhall - Administrative Secretary II
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Signed By:
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Cindy Tillitz - Transportation Services Coordinator
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Signed By:
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Robert Greathouse - Director - Maintenance & Operations
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Signed By:
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Deborah Cooksey - Associate General Counsel
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Signed By:
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Wayne Oetken - Business Services
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Signed By:
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Dr. Nellie Meyer - Superintendent
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Vote Results:
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| Original Motion | | Member Linda Mayo Moved, Member Debra Mason seconded to approve the Original motion 'Approve interim transportation arrangements with the various vendors listed above utilizing monthly purchase orders.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0. | | The motion Carried 5 - 0 | | | | | Linda Mayo | Yes | | Cheryl Hansen | Yes | | Brian Lawrence | Yes | | Barbara Oaks | Yes | | Debra Mason | Yes | |
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