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Meeting Date:
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6/11/2018 - 7:00 PM
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Category:
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Consent Agenda
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Type:
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Action
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Subject:
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13.15 (Item #17) Contract Extension with School Loop Websites for the 2018-2019, 2019-2020, and 2020-21 School Years
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LCAP (Local Control Accountability Plan) Goal:
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Parent/Family & Community Engagement
Outreach to Special Populations Goal 3.6-3.8 Outreach to Special Populations Goal 3.6-3.8 Parent/Family & Community Engagement
Increase engagement to Advisory Groups Goal 3.2 Increase engagement to Advisory Groups Goal 3.2 Parent/Family & Community Engagement
Expand translation services Goal 3.5 Expand translation services Goal 3.5
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Enclosure
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File Attachment:
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Summary:
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Mt. Diablo Unified School District has been using School Loop to build and host most of our school websites, including the district website (www.mdusd.org). An initial contract has been in place with School Loop since 2009, and for a number of years it was subsidized through E-Rate funding. Recently, web hosting services became ineligible under E-Rate and the yearly School Loop subscription has been covered using the Technology & Information Systems budget. This year marks the first paid, multi-year contract covering the 2018-19 through 2020-21 school years. Our latest renewal includes significant visual and accessibility updates to the website templates available for publishing. With positive feedback for School Loop from schools, we are looking to renew via a multiyear contract with the following yearly subscription costs; $21,700 for 2018-19. $31,000 for 2019-20 and $40,300 for 2020-21 (total $93,000).
Public Contract Code 20118.2 which allows a school district to consider, in addition to price, factors such as vendor financing, performance reliability, standardization, life-cycle costs, delivery timetables, support logistics, manufacturer’s warranties, and similar factors in the award of contracts for technology, telecommunications, related equipment, software, and services. The costs of migration and training were also considered in the decision to renew.
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Funding:
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Program 5090, District Student Information Systems Budget
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Fiscal Impact
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$21,700 for 2018-19
$31,000 for 2019-20
$40,300 for 2020-21
Total: $93,000
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Recommendation:
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Approve the contract extension with School Loop for the 2018-2019, 2019-2020, and 2020-21 school years.
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Approvals:
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Recommended By:
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Signed By:
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Joshua Wittman - Director of Technology Support
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Signed By:
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Joe Estrada-C - Director of Technology
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Signed By:
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Brad Hunter - Director
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Signed By:
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Nance Juner - Director of Fiscal Services
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Signed By:
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Deborah Cooksey - Associate General Counsel
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Signed By:
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Rose Ramos - Chief Business Officer
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Signed By:
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Dr. Nellie Meyer - Superintendent
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Vote Results:
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| Original Motion | | Member Linda Mayo Moved, Member Brian Lawrence seconded to approve the Original motion 'Approve the contract extension with School Loop for the 2018-2019, 2019-2020, and 2020-21 school years.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0. | | The motion Carried 5 - 0 | | | | | Linda Mayo | Yes | | Joanne Durkee | Yes | | Cheryl Hansen | Yes | | Brian Lawrence | Yes | | Debra Mason | Yes | |
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