|
|
|
|
|
|
|
|
|
Meeting Date:
|
4/25/2016 - 7:00 PM
|
|
Category:
|
Business/Action Items
|
|
Type:
|
Action
|
|
Subject:
|
19.10 Student Assessment & Data Warehouse
|
|
LCAP (Local Control Accountability Plan) Goal:
|
|
|
Enclosure
|
|
|
File Attachment:
|
|
|
Summary:
|
The District needs to purchase a replacement Student Data and Assessment System for a minimum of 51 school sites and various departments throughout the District.
A Request for Proposal #1733 was issued on January 15, 2016, seeking proposals from qualified contractors to provide a Student Data and Assessment System. The scope of work is to supply, install, configure, provide training, on-going support, and test the equipment required to implement the District's Student Data and Assessment System.
Staff received proposals from five (5) qualified contractors for this project. Adrylan Communications, Inc. was selected based high scores in the selection process and the weighted evaluation criteria as stated in the Request for Proposal. Adrylan Communications, Inc. software is EADMS: Educator's Assessment Data Management System.
Adrylan Communications, Inc. Software price proposal met all specifications and includes software support.
Therefore, staff recommends an award of a contract to Adrylan Communications, Inc., contingent upon the formation of a binding contract agreement between both parties.
Staff is recommending a three year contract to be invoiced annually.
First year cost is $193,500.00 (10 days of Professional Development included)
Second year cost is $186,025.00 (5 days of Professional Development included)
Third year is $181,540.00 (2 days of Professional development included)
Total Cost for three (3) years of $561,065.00
|
|
Funding:
|
500.0930.36.5885 LCFF - Supplemental
|
|
Fiscal Impact
:
|
$561,065.00 paid over three years.
|
|
Recommendation:
|
Approve to award a contract to Adrylan Communications, Inc. , contingent upon the formation of a binding contract agreement between both parties.
|
|
Approvals:
|
|
Recommended By:
|
|
Signed By:
|
|
|
Shannon Ortland - Director
|
|
|
Signed By:
|
|
|
Jennifer Sachs - Chief, Educational Services
|
|
|
Signed By:
|
|
|
Nance Juner - Director of Fiscal Services
|
|
|
Signed By:
|
|
|
Dr. Nellie Meyer - Superintendent
|
|
|
|
|
Vote Results:
|
| New Motion | | Member Linda Mayo Moved, Member Brian Lawrence seconded to approve the New motion 'Approve to award a contract to Adrylan Communications, Inc., contingent upon the formation of a binding contract agreement between both parties.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 4 Nay: 1. | | The motion Carried 4 - 1 | | | | | Linda Mayo | Yes | | Cheryl Hansen | Yes | | Brian Lawrence | Yes | | Barbara Oaks | Yes | | Debra Mason | No | |
|
|
|
|
|
|
|