Review Agenda Item
Meeting Date: 6/22/2022 - 6:00 PM
Category: Transportation
Type: Action
Subject: 15.53 Review and Potential Approval Request for Proposal (RFP) #1916 for Charter Bus Services
LCAP (Local Control Accountability Plan) Goal:
Goal 1: All students will receive a high quality education in a safe and welcoming environment with equitable and high expectations, access to technology, and instruction in the California State Standards that prepare them for college and/or career.
Policy:
Enclosure 6 Proposals for pool of vendors
File Attachment:
RFP 1916 Proposal - American Stage Tours.pdf
RFP 1916 Proposal - Delta Charter.pdf
RFP 1916 Proposal - Lightning Tours.pdf
RFP 1916 Proposal - Santa Barbara Transit.pdf
RFP 1916 Proposal - Sierra Tours.pdf
RFP 1916 Proposal - WhiteCastle.pdf
Summary: The Request for Proposal (RFP) #1916 was Noticed to the public on May 27, 2022 for Charter Bus Services for the Mt. Diablo Unified School District. The scope of this RFP is to provide Charter Bus Services for sporting events and field trips as needed for the District. We are looking for a pool of qualified vendors to have on hand for services that the District is unable to handle.

District received six (6) Proposals on June 8, 2022. All six Proposals were reviewed by the RFP team and deemed to be responsive. The RFP is for an initial three (3) year contract (July 1, 2022-June 30, 2025), with the option to renew for two (2) additional one-year extensions for a total of five (5) years (up to June 30, 2027) with the selected contractors. We are looking to award to the following pool of six vendors for our Charter Bus services: American Stage Tours, Delta Charter Service, Lightning Tours, Santa Barbara Transit, Sierra Pacific Tours, and Whitecastle Tours.
Funding: LCFF Transportation Budget, Program 09280000
Fiscal Impact $500,000
Recommendation: Move to approve Award of RFP #1916 to the following pool of vendors: American Stage Tours, Delta Charter Service, Lightning Tours, Santa Barbara Transit, Sierra Pacific Tours, and Whitecastle Tours.
Approvals:
Recommended By:
Signed By:
Elizabeth McClanahan - Director of Purchasing and Warehouse
Signed By:
Cristian Lepe - Transportation Coordinator
Signed By:
Mika Arbelbide - Director of Fiscal Services
Signed By:
Dr. Lisa Gonzales - Chief Business Officer
Signed By:
Dr. Adam Clark - Superintendent
Vote Results:

Original Motion
Member Cherise Khaund Moved, Member Linda Mayo seconded to approve the Original motion 'Move to approve Award of RFP #1916 to the following pool of vendors: American Stage Tours, Delta Charter Service, Lightning Tours, Santa Barbara Transit, Sierra Pacific Tours, and Whitecastle Tours.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 4 Nay: 0.
The motion Carried 4 - 0
   
Linda Mayo     Yes
Cherise Khaund     Yes
Keisha Nzewi     Yes
Erin McFerrin     Yes