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Meeting Date:
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1/8/2025 - 6:00 PM
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Category:
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Maintenance and Operations
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Type:
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Action
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Subject:
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15.17 Review and Potential Approval to Increase the Purchase Order with Bel Air Mechanical, for Heating, Ventilation & Air Conditioning Service Calls (work orders) per RFP 1924
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LCAP (Local Control Accountability Plan) Goal:
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Goal 1: All students will receive a high quality education in a safe and welcoming environment with high expectations and rigorous instruction in the California State Standards that prepare them for college and career. Goal 3: Families and community will be informed and empowered as partners with Mt. Diablo Unified to support student learning and improve student outcomes.
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Enclosure
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CO Bel Air PO 250600
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File Attachment:
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Summary:
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Bel Air Mechanical, Inc., has an open purchase order (PO) for Heating, Ventilation & Air Conditioning Repairs and Service Calls (work orders) for the 2024/2025 Fiscal Year to support necessary maintenance work.
The PO was originally issued for $114,500.00, increased to $214,500.00 and now needs to be increased again. This existing open purchase order will be depleted soon due to the amount of work completed to support the District.
An increase of $100,000.00 is requested, to cover the needs of the 2024/2025 fiscal year. The request of $100,000.00 will increase the PO for Bel Air Mechanical from $214,500.00 to $314,500.00.
The District is receiving outside support from several HVAC Maintenance Contractors, including those on the approved HVAC Contractor Pool List per RFP 1924.
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Funding:
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Deferred Maintenance
RRMA
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Fiscal Impact
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Increase of $100,000.00 to being the total to $314,500.00
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Recommendation:
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Move to approve to Increase the Purchase Order with Bel Air Mechanical, Inc., for Heating, Ventilation & Air Conditioning Service Calls (work orders) per RFP 1924.
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Approvals:
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Recommended By:
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Signed By:
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Melanie Koslow - Executive Director, Maintenance and Operations
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Signed By:
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Elizabeth McClanahan - Director of Purchasing and Warehouse
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Signed By:
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Adrian Vargas - Chief Business Officer
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Signed By:
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Dr. Adam Clark - Superintendent
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Vote Results:
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| Original Motion | | Member Keisha Nzewi Moved, Member Debra Mason seconded to approve the Original motion 'Move to approve to Increase the Purchase Order with Bel Air Mechanical, Inc., for Heating, Ventilation & Air Conditioning Service Calls (work orders) per RFP 1924.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0. | | The motion Carried 5 - 0 | | | | | Debra Mason | Yes | | Linda Mayo | Yes | | Keisha Nzewi | Yes | | Cherise Khaund | Yes | | Thomas McDougall | Yes | |
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