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Meeting Date:
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3/6/2024 - 6:00 PM
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Category:
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Maintenance and Operations
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Type:
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Action
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Subject:
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14.17 Review and Potential Approval to Increase the Purchase Order with Bel Air Mechanical, for Heating, Ventilation & Air Conditioning Service Calls (Work Orders)
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LCAP (Local Control Accountability Plan) Goal:
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Goal 1: All students will receive a high quality education in a safe and welcoming environment with equitable and high expectations, access to technology, and instruction in the California State Standards that prepare them for college and career.
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Enclosure
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PO 241423 - Bel Air Mechanical
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File Attachment:
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Summary:
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Bel Air Mechanical, has an open purchase order (PO) for Heating, Ventilation & Air Conditioning Repairs and Service Calls (work orders) in the amount of $114,500.00 for the 2023/2024 Fiscal Year to support necessary maintenance work. The Original PO (attached) was issued for $50,000 but has been increased to the allowed amount listed above. This existing open purchase order will be depleted soon due to the amount of work completed to support the District.
An increase of $100,000.00 was approved at the January 17, 2024 Board Meeting. The request of $100,000.00 will increase increased the PO for Bel Air Mechanical from $114,500.00 to $214,500.00.
Staff is now requesting an additional $100,000.00 to cover the needs for the remainder of the 2023/2024 fiscal year in order to continue the HVAC Systems repairs to the extent we have been working.
The District is receiving outside support from several HVAC Maintenance Contractors. Bel Air Mechanical is a vendor on the approved HVAC Contractor Pool List.
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Funding:
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RRMA
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Fiscal Impact
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Increase of $100,000.00 to being the total to $314,500.00
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Recommendation:
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Move to approve to increase the purchase order with Bel Air Mechanical, for heating, ventilation & air conditioning service calls (work orders)
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Approvals:
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Recommended By:
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Signed By:
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Melanie Koslow - Director of Maintenance and Operations
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Signed By:
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Adrian Vargas - Chief Business Officer
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Signed By:
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Dr. Adam Clark - Superintendent
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Vote Results:
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| Original Motion | | Member Keisha Nzewi Moved, Member Debra Mason seconded to approve the Original motion 'Move to approve to increase the purchase order with Bel Air Mechanical, for heating, ventilation & air conditioning service calls (work orders)'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0. | | The motion Carried 5 - 0 | | | | | Linda Mayo | Yes | | Debra Mason | Yes | | Cherise Khaund | Yes | | Keisha Nzewi | Yes | | Erin McFerrin | Yes | |
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