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Meeting Date:
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10/25/2016 - 7:00 PM
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Category:
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Business/Action Items
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Type:
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Action
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Subject:
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19.12 Third Party Administrator (TPA) Contract for Service of the District’s Liability Claims and Contract with Carl Warren & Company to Administer Liability Claims Under that Contract
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LCAP (Local Control Accountability Plan) Goal:
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Strategic Initiative 5.2 Optimal Operations and Infrastructure Ensure Fiscal stability and accountability through effective stewardship of financial assets and funding sources.
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Enclosure
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File Attachment:
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Summary:
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The District General Counsel and staff have historically handled all aspects of liability claims within the District’s self-insured retention of $250,000 for each Government Code claim. Common practice for California school districts is to contract with a TPA to administer claims data, investigation, subrogation, excess insurance coordination, billing and additional liability claims oversight. The District’s excess liability program (CSAC-EIA) has recommended the District retain a TPA in order to comply with data and reserving best practices.
The District issued a liability TPA Request for Proposal (RFP) in June of 2016. Three public K-12 school TPA companies responded. The General Counsel’s office reviewed the responses along with independent liability claims auditor Ken Maiolini. Staff interviewed the top two respondents and recommended the Carl Warren Company to Wayne Oetken and Larry Schoenke.
Mr. Oetken and Mr. Schoenke met with Carl Warren management on October 10, 2016 to discuss the contract, services and their transition plan.
Carl Warren company is a national liability TPA specializing in public entity service and K-12 public schools. Their proposed staff servicing the District will be located in their Concord, California office as well as supporting offices in the Bay Area.
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Funding:
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Annual contract with Carl Warren Company is $24,000. This rate will be pro-rated for the remainder of current fiscal year. First year pro rated fee to be paid with funds provided to District by the excess liability program with the CSAC-EIA.
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Fiscal Impact
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No fiscal impact to 2016-17 budget. These services may improve claims results and expenses, as well as reduce the service workload of the General Counsel office and staff.
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Recommendation:
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Approve the contract for third party administrator assistance with liability claims through Carl Warren & Co.
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Approvals:
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Recommended By:
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Signed By:
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Larry Schoenke - Legal Counsel
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Signed By:
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Wayne Oetken - Business Services
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Signed By:
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Dr. Nellie Meyer - Superintendent
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Vote Results:
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| New Motion | | Member Debra Mason Moved, Member Brian Lawrence seconded to approve the New motion 'Approve the contract for third party administrator assistance with liability claims through Carl Warren & Co.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0. | | The motion Carried 5 - 0 | | | | | Linda Mayo | Yes | | Cheryl Hansen | Yes | | Brian Lawrence | Yes | | Barbara Oaks | Yes | | Debra Mason | Yes | |
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