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Meeting Date:
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11/8/2023 - 6:00 PM
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Category:
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Food and Nutrition Services
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Type:
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Action
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Subject:
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15.14 Review and Potential Approval Request for Proposal (RFP) #1920 for 2023 Fresh Produce for Mt. Diablo Unified School District
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LCAP (Local Control Accountability Plan) Goal:
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Goal 1: All students will receive a high quality education in a safe and welcoming environment with equitable and high expectations, access to technology, and instruction in the California State Standards that prepare them for college and career.
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Enclosure
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RFP 1920 Response Summary
RFP 1920 Bay Cities Response
RFP 1920 Pacific Rim Response
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File Attachment:
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Summary:
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Mt. Diablo Unified School District Request for Proposal (RFP) #1920 for 2023 Fresh Produce for Mt. Diablo Unified School District was Noticed on September, 29, 2023. The RFP scope is to provide fresh produce for all sites for the balance of the 2023/24 school year (November 27, 2023 to June 30, 2024), with 3 one-year options to extend through December 31, 2027.
District staff received three responses to the RFP on October 26, 2023. The Responses were reviewed by staff and two were able to provide 100% of the requested produce. Both are found to be responsive and responsible. Staff is recommending a pool of vendors to meet their fresh produce needs, and is bringing forth Bay Cities Produce, Inc. and Pacific Rim Produce for the Board’s review and possible approval.
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Funding:
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Cafeteria Account Fund 13
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Fiscal Impact
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$425,000 annually
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Recommendation:
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Move to approve Award of RFP #1920 2023 Fresh Produce Contract to a pool of the following vendors, Bay Cities Produce, Inc. and Pacific Rim Produce for the District's fresh produce needs; with possible annual extensions through December 31, 2027
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Approvals:
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Recommended By:
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Signed By:
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Elizabeth McClanahan - Director of Purchasing and Warehouse
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Signed By:
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Alex Emmott - Director Food and Nutrition Services
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Signed By:
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Nancy Chen - Chief Accountant
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Signed By:
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Adrian Vargas - Chief Business Officer
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Signed By:
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Dr. Adam Clark - Superintendent
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Vote Results:
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| Original Motion | | Member Cherise Khaund Moved, Member Debra Mason seconded to approve the Original motion 'Move to approve Award of RFP #1920 2023 Fresh Produce Contract to a pool of the following vendors, Bay Cities Produce, Inc. and Pacific Rim Produce for the District's fresh produce needs; with possible annual extensions through December 31, 2027'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0. | | The motion Carried 5 - 0 | | | | | Linda Mayo | Yes | | Debra Mason | Yes | | Cherise Khaund | Yes | | Keisha Nzewi | Yes | | Erin McFerrin | Yes | |
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