Review Agenda Item
Meeting Date: 9/14/2022 - 6:00 PM
Category: Maintenance and Operations
Type: Action
Subject: 15.13 Review and Potential Approval for Request for Proposal (RFP) #1919 for HVAC Filters and Delivery Services for Mt. Diablo Unified School District in the 2022/23 Fiscal Year
LCAP (Local Control Accountability Plan) Goal:
Goal 1: All students will receive a high quality education in a safe and welcoming environment with equitable and high expectations, access to technology, and instruction in the California State Standards that prepare them for college and/or career.
Policy:
Enclosure RFP #1919 Response Summary Sheet
RFP #1919 Response from Applied Air Filters
File Attachment:
RFP 1919 Response Summary.pdf
RFP #1919 Response-Applied Air Filters.pdf
Summary: On July 21, 2022, Mt. Diablo Unified School District issued Request for Proposal (RFP) #1919 for District-Wide HVAC Filters and Delivery Services for the 2022/23 fiscal year. The RFP scope is to provide HVAC filters to all district sites including all labor, materials, and necessary appurtenances to deliver HVAC filters to MDUSD sites from July 1, 2022 to June 30, 2023. There is an option of four (4) one-year extensions through June 30, 2027.

District staff received three (3) proposals on August 23, 2022. The proposals were reviewed by district staff, and all three were found to be complete and responsive proposals. It was determined that Applied Air Filters, was the lowest, responsive, and responsible bidder for RFP 1919.
Funding: ESSER FUNDS
Fiscal Impact $31,434.96
Recommendation: Move to approve Award of RFP #1919 for HVAC filters and delivery services for Mt. Diablo Unified School District to Applied Air Filters
Approvals:
Recommended By:
Signed By:
Elizabeth McClanahan - Director of Purchasing and Warehouse
Signed By:
Melanie Koslow - Director of Maintenance and Operations
Signed By:
Mika Arbelbide - Director of Fiscal Services
Signed By:
Dr. Lisa Gonzales - Chief Business Officer
Signed By:
Dr. Adam Clark - Superintendent
Vote Results:

Original Motion
Member Linda Mayo Moved, Member Keisha Nzewi seconded to approve the Original motion 'Move to approve Award of RFP #1919 for HVAC filters and delivery services for Mt. Diablo Unified School District to Applied Air Filters'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0.
The motion Carried 5 - 0
   
Linda Mayo     Yes
Debra Mason     Yes
Cherise Khaund     Yes
Keisha Nzewi     Yes
Erin McFerrin     Yes