Review Agenda Item
Meeting Date: 11/10/2021 - 6:00 PM
Category: Business/Action Items
Type: Info/Action
Subject: 18.2 Review and Potential Approval for Increase to Purchase Order #220781 with Sysco/San Francisco in the 2021-2022 school year.
LCAP (Local Control Accountability Plan) Goal:
Goal 3: Parents, family, and community will be informed, engaged and empowered as partners with Mt. Diablo Unified to support student learning.
Policy:
Enclosure
File Attachment:
Sysco CO Request 11.3.21.pdf 11032021.pdf
Summary: Since the beginning of the 2021-2022 school year, the Food & Nutrition Services Department has experienced a breakdown in the procurement supply chain, causing a multiple amount of issues with procuring foods to be served to students.

Purchase Order #220781 for vendor, Sysco/San Francisco is for Food and Paper Supplies for the 2021-2022 school year and was originally for $235,000. Food & Nutrition Services staff is requesting an increase of $411,000 for the 2021-2022 school year. Staff would like to pay the Purchase Order in full and close Purchase Order #220781.

The Food & Nutrition Services Department will bring forward a new Purchase Order at the December 8, 2021 Board Meeting and request the approval of a "Piggyback Bid" with the Hayward Unified School District for food and supplies in the 2021-2022 school year.
Funding: Cafeteria Account Fund 13
Fiscal Impact Increase of $411,000 to bring the total to $646,000 for Purchase Order #220781 in the 2021-2022 school year. Total amount for Purchase Order #220781 is within the 2021-2022 Cafeteria Account Fund Budget.
Recommendation: Move to Approve the $411,000 increase for Purchase Order #220781 with vendor, Sysco/San Francisco, for food and paper supplies in the 2021-2022 school year.
Approvals:
Recommended By:
Signed By:
Dominic Machi - Director, Food & Nutrition Services
Signed By:
Elizabeth McClanahan - Director of Purchasing and Warehouse
Signed By:
Cesar Alvarado - General Counsel
Signed By:
Mika Arbelbide - Director of Fiscal Services
Signed By:
Dr. Lisa Gonzales - Chief Business Officer
Signed By:
Dr. Adam Clark - Superintendent
Vote Results:

Original Motion
Member Debra Mason Moved, Member Cherise Khaund seconded to approve the Original motion 'Move to Approve the $411,000 increase for Purchase Order #220781 with vendor, Sysco/San Francisco, for food and paper supplies in the 2021-2022 school year.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0.
The motion Carried 5 - 0
   
Linda Mayo     Yes
Debra Mason     Yes
Cherise Khaund     Yes
Keisha Nzewi     Yes
Erin McFerrin     Yes