Review Agenda Item
Meeting Date: 11/10/2021 - 6:00 PM
Category: Maintenance and Operations
Type: Action
Subject: 15.11 Review and Potential Award of Bid #1895 Install New Fire Riser & New High Bay Sprinkler System at Purchasing Warehouse
LCAP (Local Control Accountability Plan) Goal:
Goal 1: All students will receive a high quality education in a safe and welcoming environment with equitable and high expectations, access to technology, and instruction in the California State Standards that prepare them for college and/or career.
Policy:
Enclosure Bid #1895 Opening Summary
Bid #1895 Guerra Proposal
Bid #1895 Guerra Revised Proposal
File Attachment:
1895 Bid Opening Summary.pdf
1895 Bid - Guerra Proposal.pdf
1895 Bid - Guerra Revised Proposal.pdf
Summary: Mt. Diablo Unified School District requested bids for installation of new fire riser and new high bay sprinkler system at Purchasing Warehouse. The scope of work includes, but is not limited to: all tools, materials, labor and equipment necessary to complete the fire sprinkler installation. The invitation to bid indicates that the low bidder will be determined by the base bid. The budget identified for this project was $500,000. The District received one (1) bid package on September 7, 2021.

The contractor’s original bid was for $494,394. Upon review and negotiation, his revised price is $397,860 plus his contractor’s allowance for this project in the amount of $25,931. This allowance will be used at the sole discretion of the district adding to the original scope of the bid. The District has also added an allowance of $35,000 in order to handle any unforeseen issues this project might encounter. Like the contractor's allowance, this is only allowed at the sole discretion of the District.

With this revised proposal for bid #1895 from Guerra Construction Group, staff would like to present them as the lowest, responsible, responsive bidder.

Bid #1895 Revised Base Bid: $397,860
Contractor Allowance: $25,931
District Allowance: $35,000
Project Total: $458,791
Funding: Program 39120000 Health & Safety
Fiscal Impact $458,791
Recommendation: Move to Approve Award of Bid #1895 Install New Fire Riser & New High Bay Sprinkler System at Purchasing Warehouse to Guerra Construction Group.
Approvals:
Recommended By:
Signed By:
Elizabeth McClanahan - Director of Purchasing and Warehouse
Signed By:
Melanie Koslow - Director of Maintenance and Operations
Signed By:
Erick Morais - Director of Facilities and Bonds
Signed By:
Mika Arbelbide - Director of Fiscal Services
Signed By:
Dr. Lisa Gonzales - Chief Business Officer
Signed By:
Dr. Adam Clark - Superintendent
Vote Results:

Original Motion
Member Debra Mason Moved, Member Keisha Nzewi seconded to approve the Original motion 'Move to Approve Award of Bid #1895 Install New Fire Riser & New High Bay Sprinkler System at Purchasing Warehouse to Guerra Construction Group.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0.
The motion Carried 5 - 0
   
Linda Mayo     Yes
Debra Mason     Yes
Cherise Khaund     Yes
Keisha Nzewi     Yes
Erin McFerrin     Yes