Review Agenda Item
Meeting Date: 10/13/2021 - 6:00 PM
Category: Food and Nutrition Services
Type: Action
Subject: 15.25 Review and Potential Approval of Request for Quotation #1892 for Food Service Department Kitchen Paper Goods, Supplies and Products
LCAP (Local Control Accountability Plan) Goal:
Goal 1: All students will receive a high quality education in a safe and welcoming environment with equitable and high expectations, access to technology, and instruction in the California State Standards that prepare them for college and/or career.
Policy:
Enclosure RFQ 1892 Proposals for P&R Paper, Danielsen, and Allied Box
File Attachment:
RFP1892 P&R Paper Proposal.pdf
RFP1892 Danielsen Proposal.pdf
RFP1892 Allied Box Proposal.pdf
Summary: Mt. Diablo Unified School District Request for Quotation(RFQ) #1892 Kitchen Paper Goods, Supplies and Products for Food Service Department was Noticed to the public June 16, 2021. The RFQ scope is to provide and deliver kitchen paper products used in packaging and serving student lunches to the Food Service Warehouse for the 2021/2022 school year (with a possible option to renew for two additional years through June 30, 2024).

District staff received four (4) proposals to the RFQ on August 6, 2021. One (1) proposal was deemed non-responsive. Due to the market uncertainty District Staff have opted to award RFQ to a pool of the three lowest, responsive, responsible bidders: P & R Paper Supply Co., The Danielsen Company, and Allied Box & Excelsior Co., Inc. Staff is presenting the pool of three vendors to share the award of RFQ #1892, using the lowest proposed cost of each item to said vendor.
Funding: Cafeteria Account Fund 13
Fiscal Impact Not to Exceed $500,000 in the 2021/22 School Year, with option of renewal for 2022/23, and 2023/24 School Years.
Recommendation: Move to approve Award of RFQ #1892-Kitchen Paper Goods, Supplies, and Products for Mt. Diablo Unified School District to P & R Paper Supply Co., The Danielsen Company, and Allied Box & Excelsior Co., Inc.
Approvals:
Recommended By:
Signed By:
Elizabeth McClanahan - Director of Purchasing and Warehouse
Signed By:
Dominic Machi - Director, Food & Nutrition Services
Signed By:
Mika Arbelbide - Director of Fiscal Services
Signed By:
Dr. Lisa Gonzales - Chief Business Officer
Signed By:
Dr. Adam Clark - Superintendent
Vote Results:

Original Motion
Member Linda Mayo Moved, Member Debra Mason seconded to approve the Original motion 'Move to approve Award of RFQ #1892-Kitchen Paper Goods, Supplies, and Products for Mt. Diablo Unified School District to P & R Paper Supply Co., The Danielsen Company, and Allied Box & Excelsior Co., Inc.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0.
The motion Carried 5 - 0
   
Linda Mayo     Yes
Debra Mason     Yes
Cherise Khaund     Yes
Keisha Nzewi     Yes
Erin McFerrin     Yes