Agenda Item
Meeting Date:
10/13/2021 - 6:00 PM  
Category:
Technology  
Type:
Action  
Subject:
15.23 Review and Potential Approval of the Aeries Software Inc. Contract Renewal for ParentSquare Messaging System  
LCAP (Local Control Accountability Plan) Goal:
Goal 3: Parents, family, and community will be informed, engaged and empowered as partners with Mt. Diablo Unified to support student learning.
 
Policy:
 
Enclosure:
Aeries ParentSquare Communication Renewal Invoice  
File Attachment:
Maint Sales Invoice-ACommR-00114 (1).pdf
 
Summary:
ParentSquare is a messaging program and a component of the Aeries student information system. The entry rate is $3/student and will include mass notifications, classroom communications, and integrates directly with Aeries. It is not an external company whereby data can be mismanaged when shared between the parties. In addition, Aeries will provide full access to an additional suite of services that we will pilot, free of charge, to address many of the challenges with communication resulting from the pandemic, including two-way communication in over 100 languages, messaging through their app, parent/teacher conference scheduling, volunteer sign ups, permission slips and forms, calendar and event sync, RSVP capabilities, school directories, and more. The intent of moving to full functionality is that the district office, school sites, and teachers can transition to one unique platform for all messaging. This approach will assist parents with streamlined communication and school sites with resource management, as they will no longer need to pay for other communication systems.  
Funding:
ELO/ESSER FUNDS  
Fiscal Impact:
$89,724.00  
Recommendation
Move to approve Aeries Software Inc. Contract Renewal for ParentSquare Messaging System  
Approvals:
Recommended By:
Signed By:
Jennifer Martin - Administrative Secretary - TIS
Signed By:  
Robert Sidford - Director of Technology and Innovation
Signed By:  
Elizabeth McClanahan - Director of Purchasing and Warehouse
Signed By:  
Dr. Lisa Gonzales - Chief Business Officer
Signed By:  
Cesar Alvarado - General Counsel
Signed By:  
Dr. Adam Clark - Superintendent
 
Vote Results:

Original Motion
Member Linda Mayo Moved, Member Debra Mason seconded to approve the Original motion 'Move to approve Aeries Software Inc. Contract Renewal for ParentSquare Messaging System'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0.
The motion Carried 5 - 0
   
Linda Mayo     Yes
Debra Mason     Yes
Cherise Khaund     Yes
Keisha Nzewi     Yes
Erin McFerrin     Yes