Agenda Item
Meeting Date:
4/16/2025 - 6:00 PM  
Category:
Technology  
Type:
Action  
Subject:
15.34 Review and Potential Approval of Renewal of Aeries Communications (ParentSquare) with Secure Document Delivery  
LCAP (Local Control Accountability Plan) Goal:
Goal 3:
Families and community will be informed and empowered as partners with Mt. Diablo Unified to support student learning and improve student outcomes.
  
Policy:
 
Enclosure:
Aeries Quote # Q-04525  
File Attachment:
Q-04525-20250328 - Mt. Diablo USD - SDD plus ACOMM Renewal.pdf
 
Summary:
MDUSD has used ParentSquare Aeries Communications) since 2021 as a primary tool for communication with families. Staff recommends renewal of ParentSquare with the addition of Secure Document Delivery (SDD). SDD will allow important secure and confidential documents, such as report cards and progress reports, to be securely shared electronically with authorized recipients (parents and guardians). It is anticipated this added functionality will reduce costs for printing and mailing these documents by significantly more than the cost. By entering this agreement now for a term beginning on October 1, 2025 and ending September 30, 2026, Aeries/ParentSquare will provide MDUSD with complimentary access to the added functionality up until that time.  
Funding:
IT Department  
Fiscal Impact:
$167,321.73  
Recommendation
Move to approve renewal of Aeries Communications (ParentSquare) with Secure Document Delivery  
Approvals:
Recommended By:
Signed By:
Robert Sidford - Director of Technology and Innovation
Signed By:  
Elizabeth McClanahan - Director of Purchasing and Warehouse
Signed By:  
Adrian Vargas - Chief Business Officer
Signed By:  
Dr. Adam Clark - Superintendent
 
Vote Results:

Original Motion
Member Debra Mason Moved, Member Keisha Nzewi seconded to approve the Original motion 'Move to approve renewal of Aeries Communications (ParentSquare) with Secure Document Delivery'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0.
The motion Carried 5 - 0
   
Cherise Khaund     Yes
Debra Mason     Yes
Linda Mayo     Yes
Thomas McDougall     Yes
Keisha Nzewi     Yes